|January 21, 2000||Volume 7, Number 9|
The transition to Y2K turned out to be a "non-event" at the U of S the ultimate goal of the Presidents Year 2000 Task Force and hundreds of unit contacts who had been addressing Y2K-related issues since October, 1998.
To date, only 13 non-critical glitches have been reported to Bob Eaton, Y2K Project Manager, and all of these problems were fixed immediately.
"This is pretty well what we had predicted," Eaton said.
"Since the project only concentrated on critical items, we were pretty sure that there would be disruptions caused by failures of non-critical components. We didnt, however, think things would be this smooth. Were really happy."
The successful transition to the Year 2000 is a direct result of the Y2K Project and the collaborative efforts of the institutional community. Between 400 and 700 individuals invested varying amounts of time anywhere from one day to two years of effort to ensure the University was prepared for Y2K.
Remediation efforts began in February, 1998, and will continue throughout and beyond the duration of the Y2K Project.
Last year, designated contacts were asked to report all unit equipment, systems, and processes to the Task Force. Mike McGillivray, Y2K Project Technical Advisor, designed a database to store and categorize this information. The database contains over 6,000 entries, including groups of data, and provides a wealth of information regarding "critical" items and areas at the University.
Institution-wide contingency plans were developed in a number of key areas, including Facilities Management, Security Services, Computing Services, and Health, Safety, and Environment, as well as Food Services, Human Resources, and the Residences.
Facilities Management was faced with the enormous task of testing hundreds of unit and institution-wide items, ranging from gas detectors and generators to fire alarm panels and heating controls. With the assistance of a Y2K consultant, Facilities Management undertook extensive review and remediation efforts, and developed a comprehensive set of unit and institutional contingency plans.
At the same time, impressive work was being done across the institution. The following examples are a small sample of such activities and functions:
Of equal or greater importance to what happened as a result of Y2K is what didnt happen.
The U of S experienced little or no disruption and, as such, was able to fulfil its mandate by offering continued operation and service to its publics. According to Nowell Seaman, Manager of Insurance Services and Chair of the Y2K Contingency Planning Committee, the University did an excellent job in preparing for the transition to the Year 2000, and indicated "efforts at the U of S were among the best displayed in this countrys educational institutions."
Y2K contingency plans, along with the Universitys Emergency Measures Plan, will ensure the University is adequately prepared to deal with future institution-wide emergencies, such as utility outages and hazardous weather conditions.
An emergency command centre, located in the Maintenance Building, has been established for use as required by designated members of the response team.
Eaton declared the Y2K Project a "tremendous success" and indicated all six deliverables identified in the Project Charter have been completed namely a list of non-compliant items, an assessment of Y2K-related impact, the identification of remediation plans and costs, the co-ordination of contingency planning, a list of business partner relationships, and an overview of the application of remedies. He plans to submit the final Y2K Project report to the Board of Governors in March.
The implications of Y2K became apparent at the University upon the first system failure in February, 1997. Y2K will officially end when the institution concludes one complete business cycle on April 30, 2001 the end of the 2000 winter academic session.
Questions or comments about the Y2K Project can be directed to Bob Eaton at -4854 or at Y2000@usask.ca. Further information is available in the Y2K website, accessible via the University home page, at www.usask.ca/y2k/
For further information, visit the web site or contact email@example.com
Next issue of